Some e-mail security tips.

Probably most important part of e-mail security is to make sure you do not cripple yourself. Its more than just adding proper passwords to you POP3 of IMAP accounts.

1. Make sure you do not select the wrong recipient by turning off the automatic addressing features. A good example of where this could go wrong is with Microsoft Outlooks automatic filling feature. This could be very problematic when sending confidental of private e-mails. Read the rest of this entry »

Disable Auto Suggest Feature – Outlook 2007

While typing out an E-mail, Outlook has this really annoying tendency to decide what your ‘incorrectly spelt’ words are meant to say. I say this is annoying, because it seems to do more harm than good. If you are using a standard setup PC, like my English (South Africa) locale machine and you find yourself typing in another language (Afrikaans, in my case), the auto-corrections go crazy! Here’s how to turn it off. Read the rest of this entry »

Disable Auto-Complete Lists – Outlook

The Auto-Complete feature is well known to all Outlook users, you begin to enter the recipient’s E-Mail address and like magic a list appears with similar addresses. Sometimes, however, this may get annoying. Below is an example of this list, just to give you an idea of what it is that I am talking about.

Now imagine how annoying this might be for you if you have more than just one relevant mail receipient. Luckily this feature can be disabled if you prefer the good old fashioned manual-labour ways. Read the rest of this entry »

Manually Update Your Cached Global Address List – Outlook 2003

Alrighty then, so here is the scenario for you: Your PC resides in a network environment, you use Outlook, your local mail server – Exchange. Beautiful! Now Outlook has two major options while working with an Exchange Server, you either cache your mail and contacts locally (Mainly used for Laptop users) or you don’t cache it locally. If not cached locally, the mail server keeps a file which contains all this data. When cached, a copy is stored on the PC itself. This allows the user to access mail and contacts while not connected to the Exchange Server. Local caching, however means that you need to update your Global Address Lists. This is how to do just that! Read the rest of this entry »

How to Resend an Outlook E-Mail.

If you’re like me, you sometimes do things the hard way because you just don’t know any better. For years, I’ve been forwarding E-mail messages when what I really wanted to do was resend them. Forwarding a message requires you to enter an address. Why should you do that if you want to resend the message to the original address? Well, you shouldn’t.To resend a message, locate it in the Sent Items folder (or the folder where you store sent messages). From the Actions menu, choose Resend This Message. In Outlook 2007, you can find this in the Actions group.

Using color to identify messages in Outlook.

Expecting important mail? Identify it as soon as it comes in by displaying it in a distinctive color. Start by select an existing message from the sender in question, if you have one. If you don’t, that’s okay; you can enter the sender’s name manually in a minute. Now follow these steps: Read the rest of this entry »

Unlocking Outlook’s Blocked Content

Outlook has this lovely tendency to lock out certain file types from entering your mailbox. This is a fantastic security feature, providing you aren’t ever planning on receiving executable files (.exe), registry entries (.reg) or Access databases (.mdb) via your mail. If you need a certain file type unblocked, read on! Read the rest of this entry »